8:00 a.m. to 4:00 p.m.
I have several things to cover today so I am going to jump right in.
Parent Teacher Conferences/ Progress Reports: Most of you are just gearing up for our have just finished parent teacher conferences. This is a good opportunity to go through progress notes individually with parents and update any minor IEP glitches. Remember that you are expected to mail or hand out Webkidss based progress notes quarterly to all students with IEPs. This is a requirement, not an option. If adequate progress is not being made an IEP meeting should be scheduled to tweak the program.
Waivers: My waiver applications for the first semester are due to the state department of education on Oct 30. If you are not special education certified and you have not submitted your waiver paperwork to me please do so ASAP. Remember I need a signed “Waiver Plan of Study” from the licensure officer of the university where you are taking classes and proof of enrollment in a course on your plan. If you are a year 2 or 3 waiver I need an updated transcript and proof of enrollment. Please remember that your job depends on staying up to date on your waiver. We cannot employ you other than as a substitute if you are not certified in KS or on a waiver to teach special education.
Contracts and Paperwork: Contracts have been mailed out and many have been signed and returned. Thank you for being prompt in that. If you have not yet returned your contract please do so ASAP so that payroll can go out in a timely manner next week. Please make sure you continue to submit prompt and accurate paperwork. When office staff or administrators have to make multiple requests for information it wastes time that can be better spent on instructional issues and it makes you appear unprofessional.
DLM/ Alternate assessments: As usual the deadlines for DLM seem to be moving targets. The deadlines as of today are:
· Monday, October 26, 2015 - The teachers will begin to access the Educator Portal and complete the First Contact Survey, and the Personal Needs Profile (PNP).
· November 5, 2015 - The DLM window will be open for teachers to access the Instructional Tools Interface (ITI) and register Essential Elements (EEs). Testlets will be available.
RMT/Random Moments in Time: Those of you who provide Medicaid reimbursable services will be receiving RMT surveys. These must be submitted accurately and timely to insure our continued Medicaid funding. Please give detailed summaries of what you are doing at the moment you are sampled. For example, if you are in an IEP meeting state if it is a meeting to discuss OT, PT, Speech, or nursing services. If you are traveling between schools to provide services state that you were traveling to provide a Medicaid service. Be honest and specific. If you fail to respond to a notice we will keep hounding you until it is complete. Your random moment may not pertain to the school in which you are at that time. The location does not matter. Please answer the moment based on where you are and what you are doing.
Mandt Training: Mandt is an annual training, so staff should be retrained every year. Day 1 of Mandt is the relational sections which are chapters 1, 2, and 3. Day 1 training must be completed before Day 2 training. Day 2 training is the technical sections which are chapters 7, 8, 9, and 10. I know many of you have taken Mandt several times in the past, but the certification guidelines set up by Mandt require yearly training. Please email or call Mark Dierking if you have any questions or concerns. At this time, the October 20 and 21 Mandt trainings are full. Please feel free to sign up for the remaining scheduled Mandt training days found at http://dierkingmark1.wix.com/skacd-pbis#!mandt-schedule/c1cnl For questions regarding Mandt email: email@example.com
Special Education Teachers and Categorical Aid: It has come to my attention recently that we have some special education teachers teaching regular education classes. While I understand flexibility is important in small districts the state has very specific rules in how special education dollars can be used. The state and Federal funding that we rely on in the Interlocal must be used for the education of students with IEPs. This is carefully audited by the state annually and we submit affidavits to the Federal government twice per year. If you will be using one of our staff to teach a regular education class please visit with me previous to starting so that we can assign the appropriate salary division between the Interlocal and District and so that SKACD will not be submitting fraudulent reports to the state and Federal government. In the last TT I explained how special education staff may be appropriately used for MTSS interventions. Below are excerpts from page 12 of the KSDE Reimbursement Guide explaining categorical aid reimbursement in the classroom.
Dual Roles, Part General Education
Reimbursement will be pro-rated for special education personnel who are assigned part-time to general education duties, unless those duties (such as an extracurricular activity) take place outside the regular work day. The mere presence of students with exceptionalities in a general education class does not qualify special teachers for categorical aid reimbursement. (See "Collaborative Teaching Models" below.)
Collaborative Co-Teaching Models
Reimbursement is authorized for collaborative co-teaching models. In these types of delivery models, one or more identified students with exceptionality receive services from the special teacher in a general education setting. Planning and instruction are the shared responsibility of both the special teacher and the regular education teacher who work collaboratively as a team. The names of students listed on the caseload of the special teacher should be found in the MIS child count data submitted by the LEA. The IEPs of these students must reflect the amount of service provided by the special teacher.
Special Services in General Education Settings
Reimbursement is not allowed for the time a special teacher teaches a general education class.
Inservice opportunity for Secondary Providers:
Connecting Partners and Resources to Prepare Youth for Careers:
A Federal Partners in Transition Webinar
Tuesday, November 10, 2015, from 1:00pm to 2:30pm
Federal Partners in Transition (FPT) will host its first webinar, focusing on post-secondary transition activities for students and youth with disabilities.
The FPT workgroup highlights the coordinated strategies of several federal agencies, including the Department of Education, the Department of Health and Human Services, the Department of Labor, and the Social Security Administration.
Educational practices, career development and employment strategies, and benefits counseling will be presented. The event is designed to inform the transition community including students and youth with disabilities, their family members, practitioners, vocational rehabilitation counselors, educators, public and private sector agencies and other partners about a wide variety of federally funded resources.
Registration is open through November 9, 2015 and available at: https://attendee.gotowebinar.com/register/3726245276081155842
Thanks again for all you do for the students in Southwest Kansas. Danis